If your email inbox overwhelming you? Learn the easy way to organize your inbox and keep it organized. Gt rid of the stress and junk mail!
Let’s take an (imaginary) poll – raise your hand if just looking at your inbox gives you anxiety? If you lose emails and miss things because seeing all of your unread emails makes you want to avoid all of them? Yeah, me too. A few weeks ago I got fed up and spent 2 hours organizing one of my emails (Okay, I’m not the only one, right?!). YOU GUYS, it has been amazing. I can find things and I know exactly when something important comes in, rather than it getting buried in 8 billion 4th of July sales. So I decided to do it again to my main email and take some screen shots so I could share my method with you! Clean inboxes for everyone, hurray!
Okay, so your inbox looks like this, right? A hot. friggin. mess. First, we’re gonna start here. with your folders.
Folders are the key to organizing your inbox. I want you to think of the kinds of emails you get and make a folder for each one. For me, blog stuff and online orders are the main things that come through this email address, so I made sure to include those. In addition to you basic folders, make sure you add a “To Read” and “To Address” folder. The key is to get as much as you can out of your inbox and into very well segmented folders. Adding sub-folders to your bigger folders makes that even easier.
Your “To Read” folder is for allllll of those emails that you don’t delete because you want to read them. The key is to DELETE the ones that you haven’t read yet in one week. Because if you haven’t read it in one week, you are not going to read it, bub.
Your “To Address” folder is for emails that you need to answer or act upon but that aren’t super urgent.
Basically, get things out of your inbox. Get. Them. Out. The clutter does you no good. It causes you stress, it looks messy and things get lost.
Now you’re saying, yeah, Morgan, but what about the other 1500 emails? (oh yeah, my inbox was that bad.) Now we’re gonna delete, ladies. But first, make an “Unsubscribe” folder. When you hit an email that you know you consistently delete or skip, add it to your unsubscribe folder. You don’t have to unsubscribe right away because that could take a while, but keep a folder handy. That way if you have a couple of minutes on your phone, you can easily delete.
If you know you have a bunch of emails from the same sender, search the name in your inbox and delete them all by clicking select all – that way you’re no deleting them one by one.
Finally, you want to check out your Junk box. I try to check this every day or two because legit emails will get caught in there. For the most part, I delete them all, but be sure that if I legit email gets caught in there to mark it as safe so that that sender doesn’t keep getting sent to your spam. (Also, don’t mark emails as spam unless they are legit spam. It hurts that sender and its kind of mean.
So how do you keep it this way? First and foremost, when you get an email in, immediately put it somewhere. Do not just let it sit in your inbox. If it’s something that you need to answer within 24 hours, flag it. This is a feature I never understood until recently, but basically it puts it ABOVE your inbox so every time you go there you can’t miss it. It’s been such a big help for me not forgetting emails I really need to answer.
And finally, make sure you clean out your folders regularly. Don’t let them turn into your secondary inbox of emails that never see the light of day. Any emails that you can’t delete, put into more permanent folders (not your to read or address folders) or download and save them elsewhere.
I hope this helps you to organize your inbox and to KEEP it that way! Emails were made to simplify our lives, don’t allow them to stress you out with a gigantic inbox.
So tell me – do you need to organize your inbox? Do you lose emails? Does your inbox stress you out? Let me know in the comments!
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